The following information provides guidelines for integrating your ORCID outputs with the ARC RMS system.
Use the following information if you have:
The most likely cause is the citations in ORCID not being correct or are incomplete. This can be overcome in many instances with correctly formatting the BibTeX citation for each affected record in ORCID.
Note that the only publication categories accepted by RMS are:
The category may be changed once in the RMS system.
1. Log into your ORCID account.
2. Search for the publication for which you wish to edit the citation.
3. To edit the metadata and citation, click on the Edit icon.
4. Scroll down to the CITATION section, and change the Citation Type to BibTeX
5. Correctly format a BibTeX citation using the templates below, and copy and paste this over the existing citation (if there is one) in ORCID. Edit the Work category and Work type if required.
6. Once you have entered all the desired information, click Save.
7. In the RMS system, refresh the ORCID record, and preview the citation as a PDF.
8. Depending on the Category that appears in RMS, you may need to edit the citation in RMS by clicking Details and changing the Category to the correct one.
The following templates can be used as a guide. Note that any of the BibTeX fields in the table below can be added to the templates as required.
Enter the metadata field within the curly brackets, for example author={Owen, Rebecca}
@book{title= {}, author= {},url= {},publisher= {},address= {},isbn= {},year= {}}
@inproceedings{author= {}, title= {}, booktitle= {}, publisher= {}, address= {}, year={}, pages= {}, ISBN= {}, type= {Conference Proceedings}}
@techreport{author= {}, title= {}, publisher= {}, address= {}, ISBN= {}, year= {}}
@article{author= {}, title= {}, journal= {}, volume= {}, number= {}, pages= {}, DOI= {}, url= {}, year= {}, type= {Journal Article}}
@editedbook{editor= {}, title= {}, publisher= {}, address= {}, ISBN= {}, year= {}, type= {Edited Book}}
@inbook{author= {}, title= {}, booktitle= {}, editor= {}, publisher= {}, address= {}, volume= {}, pages= {}, ISBN= {}, year= {}, type= {Book Section}}
@phdthesis{author={}, title={}, school={}, year={}, type={phdthesis}
@mastersthesis{author={}, title={}, school={}, year={}, type={mastersthesis}
@misc{author={}, title={}, year={}, doi={}, note={}, type={misc}
The following BibTeX citation elements are permissible within the RMS system.
| BibTeX field | Limited to citation type | Description |
|---|---|---|
| author | The name(s) of the author(s) (in the case of more than one author, separate by and) | |
| editor | The name(s) of the editor(s) (in the case of more than one editor, separate by and) | |
| year | The year of publication (or, if unpublished, the year of creation) | |
| title | The title of the work | |
| journal | The journal or magazine the work was published in | |
| booktitle | The title of the book, if only part of it is being cited | |
| edition | The edition of a book, long or short form (such as "1st", "2", "First" or "Second") | |
| volume | The volume of a journal or multi-volume book | |
| number | The "(issue) number" of a journal, magazine, or tech-report, if applicable | |
| article-number | The "article number" of a journal, magazine, or tech-report, if applicable | |
| publisher |
Authored Book Edited Book Book Chapter |
The publisher's name |
| address |
Authored Book Edited Book Book Chapter |
Publisher's address (usually just the city, but can be the full address for lesser-known publishers) |
| pages | Page numbers, separated either by commas or double-hyphens | |
| doi | Digital Object Identifier | |
| media | Additional Research Output | Media type of work |
| note | Additional Research Output | Miscellaneous extra information |
For further information or help using the ARC RMS system, contact the Office of Research Grants team (grants@usc.edu.au) or the ARC RMS Helpdesk (ARC-Systems@arc.gov.au).
FAQs on the ARC website: https://www.arc.gov.au/grants/rms-information/faqs-rms-auto-population-research-outputs
ARC User Guide to Research Outputs in RMS: https://www.arc.gov.au/grants/rms-information/rms-auto-population-research-outputs
